Establishing a successful business is a full-time job. Unfortunately, many business owners find themselves so involved in the work that must be done to make the company grow and thrive that they neglect to take proper security measures to protect it. The businesses of today are far more advanced than those of just a few decades ago, but unfortunately, so are the criminals who seek to plunder them. Whether you are building a new business or growing an established one, this five-pronged approach to security can help you install and observe proactive measures to deter security threats from both inside and outside your company.
Secure Hiring Practices
Choosing the right employees for your business is important. However, in addition to verifying their skills, education and experience, it is important for all applicants to undergo an extensive background check. This screening process should look for any violent or abusive issues in the applicant's past, as well as any history of crimes such as identity theft, fraud or embezzlement. In addition, every applicant's credit history should be obtained to look for any financial issues that might make them more likely to mishandle funds or sabotage the company.
Secure Financial Accountability Practices
Good accounting practices are necessary to keep company funds safe and help businesses avoid later issues. Make sure that all financial responsibilities are managed for utmost security by having at least two employees responsible for the company's incoming and outgoing funds. One should be in charge of handling the money received and depositing it correctly. The other employee should be in charge of paying invoices and directing outgoing funds. Because each employee will have an intimate knowledge of work done by the other, there is a reduced chance of falsifying records or mishandling funds. In addition, each employee should be expected to record all transactions for periodic review by their department head to maintain accountability.
Secure Information Practices
Paper files can be difficult to keep secure. A better option, especially with secure or financial data, is to consider using an electronic file system that can be password protected for security. These systems can be set up so that sensitive information cannot be viewed by any employee who does not have the appropriate level of clearance to do so.
If companies choose to keep some paper files and records, secure document management practices should be instituted, such as the use of bar codes that track how each document is handled and who views it. When paper files are retired or need to be destroyed, opt for secure disposal practices, such as crosscut shredding or incineration that will keep readable documents from being harvested from the business's trash receptacles.
Secure Technology Practices
Most businesses are now highly computerized for efficiency, but this convenience can also add security risks. Make sure that all company files are protected behind multiple levels of security and are only able to be viewed by the employees who need to access them. If employees use technology to access company files outside of the workplace, make sure that they understand and observe all technology security protocols when doing so.
Secure Site Practices
The best methods of keeping the workplace safe relies upon infrastructure, technology and manpower. Businesses should fortify their infrastructure for physical safety by installing appropriate fences and dedicated entry points that will deter uninvited visitors from entering the site or the building unannounced.
Use technology to place security cameras and sensors at all entry and exit points as well as along corridors, in parking areas and along the exterior walls of the structure to provide an instantly accessible view of each area via computer or smartphone.
Utilize manpower by seeking the services of reputable security companies in your area. Mobile security guards have the training and experience to recognize threats and deal with them in an efficient manner.Share